Effective Date: 04 September 2024

At www.saartjiebaartman.org.za, we are committed to safeguarding your privacy and ensuring that your personal information is protected in accordance with the Protection of Personal Information Act (POPIA) and the Promotion of Access to Information Act (PAIA). This policy outlines how we comply with these acts, how your personal information is collected, processed, and protected, and how you can request access to your information.

1. Compliance with POPIA

The Protection of Personal Information Act (POPIA) ensures that personal data is collected, processed, and stored responsibly. We adhere to the following key principles:

• Lawful Collection: We only collect personal information that is necessary and relevant to the services we provide, and we ensure that data collection is lawful and transparent.
• Purpose-Specific Processing: Personal data is collected for specific, legitimate purposes and is not processed in a manner that is incompatible with those purposes.
• Data Minimization: We only collect information that is required for the intended purpose and nothing more.
• Data Accuracy: We take reasonable steps to ensure the accuracy and completeness of the information we hold.
• Security Safeguards: We implement appropriate technical and organizational measures to protect your personal information from loss, damage, or unauthorized access.
• Data Retention: Personal information is not retained for longer than necessary unless required by law.
• Transparency: We inform individuals about how their data is being processed and for what purpose.
• Individual Rights: You have the right to request access to, correct, or delete your personal data. To make such requests, please refer to the section on PAIA below.

2. Compliance with PAIA

The Promotion of Access to Information Act (PAIA) gives individuals the right to access information held by public and private bodies that is required for the exercise and protection of any rights. Our PAIA Manual outlines the procedure for requesting such information and your rights under this Act.

2.1 PAIA Manual

Our PAIA Manual is available upon request and includes details about:

• The types of information we hold.
• How to make a request for access to information.
• Applicable fees and timelines for processing requests.

2.2 How to Request Information

To request access to information, please contact us at:

Email: info@saartjiebaartman.org.za

All PAIA requests must be made in writing using the prescribed PAIA Request Form, which we will provide upon your inquiry. Please note that a fee may apply for processing your request, as outlined in our PAIA Manual.

3. Security of Personal Information

We take the protection of your personal information seriously and have implemented security measures to prevent unauthorized access, loss, or misuse. Our systems are regularly reviewed to ensure compliance with data protection laws.

4. Your Rights Under POPIA

As a data subject, you have the following rights under POPIA:

• Right to Access: You may request a copy of the personal information we hold about you.
• Right to Correction: You may request the correction of inaccurate or outdated information.
• Right to Deletion: You may request the deletion of your personal information, provided it is no longer necessary for the purpose for which it was collected.
• Right to Object: You may object to the processing of your personal information in certain circumstances.
• Right to Data Portability: You may request that your personal data be transferred to another organization.

5. How to Contact Us

If you have any questions about this POPIA and PAIA policy or how we handle your personal information, please contact us:

Email: info@saartjiebaartman.org.za

6. Changes to this Policy

We may update this POPIA and PAIA policy from time to time to reflect changes in legal requirements or how we operate. The most current version of this policy will be available on this page with a revised date.

Thank you for trusting saartjiebaartman.org.za with your personal information. We are committed to protecting your privacy and complying with all relevant legal obligations.